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Identify, manage, and resolve payment disputes
Payment disputes may arise when your customers challenge a payment transaction via their card or account issuer, if they feel they were illegitimate or unauthorized. Card or account-issuing institutions may also initiate disputes on the cardholder's behalf in certain circumstances. Alternative payment methods like PayPal and Klarna also allow customers to dispute charges. In all cases - given the financial impact and potential risk to payment processing accounts that disputes create - they should be avoided whenever possible, and should always be resolved with high priority.
29 Next differentiates between Alerts, which are disputes that may be resolved by the merchant, typically by refunding the transaction; and Chargebacks, which bypass the merchant entirely to resolve in favor of the cardholder, pending a challenge by the merchant to the cardholder's issuing institution.
Find a list of your Disputes under the Payments > Disputes menu.
From the Disputes List View, you can view a list of all the disputes in your store, which can be sorted and refined by clicking Advanced and applying filters.
Create a dispute record by clicking New Dispute. You will be prompted to provide the following data points:
- Dispute Type: specify whether the dispute is an Alert or a Chargeback
- ARN: input the ARN, a reference number for a chargeback (optional)
- Case Number: chargeback or alert reference number (optional)
- Dispute Amount: the disputed amount
- Currency: the currency of the disputed transaction
- Transaction: match the dispute to a specific transaction
- Resolution: choose from a list of resolutions (optional)
From the Disputes List View you can select a dispute to view the events associated to that dispute, including events performed by third party extensions like Midigator. From the Actions menu you can Match the dispute to a transaction, Delete the dispute, or add an outcome via Resolution.
Prevention Alerts are notifications that merchants receive from card brands, indicating that a transaction is disputed. A normal response to an Alert is to refund the identified transaction, with the aim of preventing a chargeback from being filed. There are several types of alerts, such as Visa "TC40" and Mastercard "SAFE" alerts, as well as platforms like Mastercard Consumer Clarity, and Visa Order Insight that provide extended services related to pre-chargeback notifications.
29 Next allows for Alerts to be marked as resolved and assigned outcomes. These events may occur automatically if you are using a third party disputes management service like Midigator.
Unlike a refund, which is issued by the merchant to the consumer, a chargeback immediately deducts a charged amount from the merchant - often without notice. Chargebacks can cause merchants to incur fees, loss of merchandise, fines, and potential closure of payment processing accounts. Chargebacks should be avoided whenever possible, and resolved with urgency in all cases.
When a chargeback occurs, a merchant is allowed to respond (or "represent" the charge) with evidence showing that the consumer's dispute was incorrect or invalid. An example is when a consumer files a chargeback for goods not received, and the merchant is able to prove delivery of the goods.
In cases where the consumer's issuing institution reviews the evidence and agrees with the merchant's claim, the chargeback is reversed, and the merchant recovers the charged amount. If the merchant does not respond to a chargeback, or represents the charge with insufficient evidence, the chargeback will be upheld and "lost".
Chargeback Resolutions available in 29 Next: